CIPO Ends Regional Courier Services Counters

The Canadian Intellectual Property Office (“CIPO“) recently elected to abandon its practice of allowing third parties, such as applicants and agents, to send correspondence and documents through regional counters, considered until now as “Designated Establishments”.

This change will be effective August 16, 2021.

Until now, those who needed to exchange with CIPO otherwise than by fax or electronically, could avoid having to resort to mailing stuff, by visiting a counter in certain major Canadian cities (e.g. Toronto, Calgary, Vancouver, etc.), in order to hand-in their documents. This will no longer be possible, once this change comes into effect.

This may happen, for example, to documents and evidence to be submitted in opposition or Section 45 proceedings which may not be sent by fax, due to the limitations of this antiquated technology. From now, if it gets to that, CIPO will expect use of registered mail or the like to send-in your documents.

On the bright side, CIPO is providing us with more and more links and forms which may now be used to communicate electronically and, hopefully, having to resort to obsolete means such as the fax and the mail.

CIPO to Try and Accelerate its Processing of Canadian Trademark Applications: About Time!

This week, CIPO announced several initiatives meant to try and come to grips with the massive backlog that the Trademark Office is facing, along with allowing the fast-tracking of certain applications in the future. With typical delays of 2 to 3 years to obtain a trademark registration in Canada, let’s just say that it’s not a moment too soon.

CIPO made an announcement earlier this week entitled Measures to improve timeliness in examination outlining certain changes to the way examiners process trademark applications.

Essentially, the Trademark Office will now streamline somewhat how it handles applications, including by reducing the content of some of its letters, by processing in priority those applications using the standard list of goods and services (hmm, you think?) and limiting exchanges with applicants and their agents once an argument has been made and rejected.

CIPO also adopted a new Practice Notice this week entitled Requests for expedited examination which creates a new regime for expedited examination in certain cases. Until now, all applications were normally treated the same; This will change. Applicants can now submit a request to expedite their application, along with an affidavit (a statutory declaration) explaining how the applicant qualifies for the fast-tracking of its application.

Before we all start jumping for joy, you should note that such requests for expedited examination are only available in a limited number of situations, namely:

  1. A court action is expected or underway in Canada with respect to the applicant’s trademark in association with the goods or services listed in the application;
  2. The applicant is in the process of combating counterfeit products at the Canadian border with respect to the applicant’s trademark in association with the goods or services listed in the application;
  3. The applicant requires registration of its trademark in order to protect its intellectual property rights from being severely disadvantaged on online marketplaces; or
  4. The applicant requires registration of its trademark in order to preserve its claim to priority within a defined deadline and following a request by a foreign intellectual property office. Note that in such cases, the request will need to be attached to the affidavit or statutory declaration.

Such requests may be submitted, separately from the application itself, either by mail or fax (819-953-2476), by addressing the documents to: “Request for expedited examination, c/o Deputy Director, Examination Division,” etc. Not exactly high-tech stuff, but if it gets the job done, right?

It will be interesting to see how these new rules are handled and used in practice.

So as to end on another positive note, I’ll share an anecdote with you: This week, I received a call from an examiner who elected to call rather than mail me a formal letter and ask us to amend the list of products and services in a pending application. She could just as well have had a letter prepared and sent, but she called instead. As a result, we probably cut 4 to 6 weeks from the processing of this application.

So, Trademark Registration in the U.S. and Canada Works the Same, Right? Well, Sort of…

Though Canada the United States shares general principles relating to trademark law, differences do exist. As is often the case, the devil is in the details. Businesses that contemplate offering their products or services in the U.S. would do well to take these into consideration, especially when searching or filing trademark applications across the border. With that in mind, I thought I’d share a few of the difference I’ve come across practicing in the area of trademark over the past 20 years or so:

  • The trademark registers of our two countries aren’t organized the same. While Canada has a single federal register, the U.S. has both a federal register and state ones. This should be taken into account with performing an availability search. Furthermore, at the federal level, the U.S. also offers applicants with the possibility of opting to try and register their mark on the main register (the usual one) or on the Supplemental register, a 2nd register meant to offer a lesser protection to marks that are descriptive or lacking in distinctive character to a point where they don’t qualify for normal trademark registration.
  • The concept of “use” and how it is applied also differ to a degree between the U.S. and Canada. Though the idea of insisting that a mark have been used in the marketplace to grant it legal protection is common to both jurisdictions, the details of how that’s put into practice do differ. For example, the U.S. does generally insist that a mark be used in the U.S. to obtain registration there. In fact, not only is that the rule but applicants are required to show it is the case, prior to obtaining a registration certification, at the end of the trademark prosecution process. Not so in Canada, where you can now obtain registration without so much as claiming you’ve used a mark. On that front, one should note that use still technically IS a requirement, just not one the Canadian Trademarks Office wants to bother checking for. The result is that marks that have not actually been used in Canada may be applied for and registered, subject however to third parties potentially either blocking the application (by an opposition) during the process, or invalidating the registration, once it has been given, based on the lack of actual use.
  • Speaking of use, Canadian business that obtain U.S. registrations should also beware of a peculiar requirement, under U.S. law, that use be demonstrated again, after the 5th year of registration, mid-way through the 10 year registration term. Foreign applicants may receive notice but should take note of the fact that the USPTO will not notify foreign trademark agents, only American ones. Registrations that fail to show use after the 5th anniversary may later be surprised to find it out their registration has been stricken from the register. Canada has not such requirement, and the 10 year anniversary is the only one to docket, once you manage to register a mark.
  • Yet another difference between Canadian and U.S. trademark practice has to do with a requirement that 2019 amendments to the Canadian Trademarks Act removed but which still exists in the U.S. The requirement at issue relates to bases of filing, which split trademark application in different types of applications, if you will, depending on what the applicant is relying on to justify its application. The Canadian system included such a requirement until 2019, but now simplified its system by eliminating this refinement. In the U.S., however, applicants are still required to opt for a specific type of application, namely applications based on foreign registrations and the more usual applications based on actual use or those for marks for which the applicant merely has “intent to use” (or ITU). Each of these types of application has its own rules and requirements that may change how prosecution is handled and what the applicant will need to submit, and when.
  • Along with bases of filing, Canada’s 20190 overhaul of its trademark system also got rid of what we refer to as “waivers”, something that is still very much a part of U.S. trademark practice. Waivers correspond to a statement made by a trademark applicant and recorded against a given application (and the resulting registration) that the owner of the mark waives its right to pretend, later one, that a specific part of the mark may not be used by third parties. In practice, such waiver will generally be required when a mark includes a portion that completely lacks distinctive character or that is outright descriptive. A good example would be a mark associated with brewed beverages that includes the word “BEER”. Though the USPTO still requires such waivers, CIPO no longer does, rather looking at the whole mark to determine whether it is descriptive or so completely lacks distinctive character so as to be unregistrable.
  • The two countries also differ as to acceptable descriptions of goods and services, in trademark applications. Though both jurisdictions now apply the Nice classification (of goods and services), both of their own list of specific descriptions that are acceptable, and each applies specific rules as to language in applications. As a result, a description that sails through examination in one country may be objected to by an examiner in the other country. The description of goods and services contained in an application should generally be reviewed to make sure it complies with the requirements being applied in the country at issue, or face an objection during prosecution of the application.
  • Foreign applicants confronted with an objection by the examiner may be surprised to learn that Canadian practice also differs from the American one, in that CIPO examiners will generally (always, in my own experience) refuse to give any real weight to third-party consents. As you may know, abroad, such “consents” will often be sought from third-parties the marks of which have been cited by examiners against pending trademark applications. After all, once the owner of a conflicting mark tells the trademark office that it does not object to the new mark because it does not foresee any confusion resulting from both marks coexisting, why should the examiner keep objecting? As in many foreign jurisdictions, this works fine in the U.S., where such consent letters are often provided to the USPTO, as a way of getting around confusion-based on objections. In Canada, however, CIPO unfortunately often takes the position that its examiners make the call as to what may lead to confusion, not the parties themselves. As a result, though we do sometimes try to use such consent letters, Canadian examiners are notoriously difficult to convince to rely on them to allow problematic applications through.

The foregoing are but some of the differences I’ve noticed as to how trademark applications and registrations are handled in the U.S. and in Canada. As you can see, our system do look alike, but important differences also do exist.

I would end this post cautioning trademark owners against assuming that registration in one country does mean foreign protection may be sought or obtained, or even that opting to use that mark in that other country is viable. Indeed, one should always keep in mind, and that goes for trademark but also many other type of intellectual property rights, that availability or protection of a mark in one country may mean nothing once a border is crossed. In practice, we often see cases where a mark is used and registered in Canada, only to prove unusable and/or impossible to register in the U.S., or conversely. The same goes for any other country, I would add. Don’t assume, check, earlier on in your process; ideally, check upon selecting the mark, even if your plans don’t involve use of the mark in the foreign mark at issue before a few years. Doing so will be money well spent, trust me. Search for Canada, search for the U.S., and don’t perform an available by simply looking for exact matches  on the Web, a real trademark availability search requires more, much more.